May 1, 2015 Update - Board passes balanced preliminary budget

April 15, 2015 Update - Board committee of the whole balanced budget proposal

March 5, 2015 Update

Trustees and district staff have been working on the 15/16 school year budget since January.  On February 23rd the first draft of the budget was released.  It is basically a status quo budget which means that this draft of the budget maintains everything that we had in the current year’s preliminary budget, with the following assumptions: that government will fully fund all collective agreement increased costs as promised but is impacted by decreased funding from the Ministry of Education as they phase out funding protection and assumes that the targeted grant to support implementation of the BC Education Plan is removed.  With those assumptions we are projecting a $590,000 deficit.  By spring break the grants to the district will be finalized by the Ministry of Education and shared.  At the same time we will be provided with more details regarding the “administrative savings” that was announced in the BC budget and the resulting impact to our district.  Once the financial impact is known the Board may need to revise their budget position (i.e. the projected deficit may have to be adjusted to reflect a higher amount).

 

Our student enrolment for this school year was less than projected and we are projecting further decline for 2015/2016.  Our preliminary budget for 2014/2015 was based on 3,786 students and we put in place enough teacher staffing for that many students.  When this school year started our actual enrolment was only around 3,700 students but we did not reduce any additional teacher staffing even though we had almost 80 less students.  Now for 2015/2016 we are projecting about 3,667 students and will allocate teacher staffing accordingly. 

 

Based on what we already know for 2015/2016 we have made a number of operational adjustments which have reduced our initial draft budget deficit projection from $590,000 down to just over $350,000.  The big unknown which remains is what our district will be required to save in addition to this $350,000 as part of the overall “administrative savings”.

 

In an effort to be transparent, we are releasing a long list of various options still being considered to help balance the budget.  We recognize that the list is far reaching.  We also are very sensitive to the fact that many of the items on the list impact employee’s livelihoods.  Our desire today is to inform you about what are some of the ways the Board is considering to balance the budget. .  No decisions have been made.

 

Over the next 2 months the Board will continue conversations with DPAC, KCTU, and CUPE representatives as well as the management team.  On Wednesday April 15th at 6:30pm at Kootenay-Columbia Learning Centre – Trail campus (formerly known as Trail Middle School) a public presentation of the proposed balanced 2015/2016 budget will be made.  No decisions will be made that evening.  The public Board discussion on the budget’s second reading is scheduled for Monday April 27th at 7pm at KCLC as part of the regular Board meeting.  The third and final reading (which does not include debate) is on Friday May 1st at 5pm at KCLC.

 

Attached you will find a copy of the various items being considered to help balance the budget.  The top of the document highlights the current projected deficit, followed by a number of operational adjustments based on what we already know.  The Board will need to decide which items, from all the various options listed or other items that come up between now and the end of April, it will need to implement in order to balance the budget.

 

Please feel free to share your thoughts with Trustees or attend the public meetings.  The Board would like to hear your thoughts on what is most important to you about your child’s education, ideas you might have to save money or generate funds.  You can provide input to the Board via the brief survey by completing the survey at this link -> SD20 Budget.  Please take the time to share your thoughts via the survey.  Another option is you can share your thoughts with our District Parent Advisory Council.  Rebecca McDonnell, DPAC chair and parent from Kinnaird Elementary, can be reached via email at dpac@sd20.bc.ca   

 

Greg Luterbach, Superintendent of Schools

 

Link to long list of potential measures to balance the budget

 

BUDGET PROCESS SCHEDULE

Monday

January 26th

7:00 pm

KCLC

Regular Open Board Meeting

  •   Draft “Budget Process Schedule”

Monday

February 16th

5:00 pm

KCLC

COW Budget Meeting #1 (closed)

  •   Draft 1 Operating Fund Budget reviewed
  •   Guiding Statement for budget process
  •   Public feedback process
  •   Draft 1 – Special Purpose Budget reviewed

Monday

February 23rd

7:00 pm

SHSS

Regular Open Board Meeting

  •   Final “Budget Process Schedule”
  •   Status Quo draft 1 budgets (operating &   special purpose)
  •   Public feedback process

Monday

March 2nd

5:00 pm

KCLC

COW Meting #2 (closed)

  • review/create long list of budget balancing items

Wednesday

March 4th

5:00 pm

KCLC

COW Meting #3 (invitational – P/VP,   DPAC, CUPE, KCTU)

  •   Budget balancing options presented (long list)
  •   Q/A period

 

Friday

 

March 6th

 
  • Open web for public submissions
  • Release of long list

Monday

March 9th

7:00 pm

KCLC

Regular Open Board meeting

  •   Budget process update (long list review)

 

Friday

 

March 13th

 
  • Ministry preliminary opeating grant announcement

Wednesday

April 1st

5:00 pm

Rossland Prestige

COW Budget Meeting #4   (invitational – P/VP, sr. staff)

Monday

April 6th

 

 

Last day to receive written public   submissions

Wednesday

April 8th

5:00 pm

KCLC

COW Budget Meeting #5 (invitational)

  •   Presentations by stakeholders (closed)
  •   Review feedback received
  •   Short list creation

Thursday

April 9th

5:00 pm

KCLC

COW Budget Meeting #6 (closed)

  •   Short list creation continued

Monday

April 13th

7:00 pm

SHSS

Regular Open Board Meeting

  •   Budget update

Wednesday

April 15th

6:30 pm

KCLC gym

COW Budget Meeting #7 (open)

  •   Public presentation of Superintendent’s   Proposed Budget

Monday

April 20th

5:00 pm

KCLC

COW Budget Meeting #8 (invitational – DPAC, CUPE, KCTU)

  •   Responses to public presentation (closed)
  •   Review responses

Wednesday

April 22nd

5:00 pm

KCLC

COW Budget Meeting #9 – if required   (closed)

Monday

April 27th

7:00 pm

KCLC

Regular Open Board Meeting

  •   1st & 2nd reading of   Budget Bylaw

Wednesday

April 29th

4:00 pm

KCLC

COW Budget Meting #10 – if required   (closed)

Friday

May 1st

5:00 pm

KCLC

Regular Open Board Meeting

  •   3rd reading of Budget Bylaw – Bylaw   signed and sealed

May 4th – June 30th

 

School staffing

Monday

June 15th

5:00 pm

KCLC

COW Budget Meeting #11 (closed)

  •   Budget process debrief